Swansea University, Singleton Park, Swansea, SA2 8PP is the data controller of information collected on this website. This privacy policy explains:

  • What data we collect
  • On what grounds we hold your personal data
  • How it is used
  • Who we share it with
  • How long we hold it
  • Where it is stored
  • What Data do we Collect?
    When you use this website you may either do so via direct access or you may log in using an existing SAIL account. If you choose direct access we will not collect any information about you other than that collected through cookies placed on your machine. This information is subject to our cookie policy as detailed below.

    If you log in using an existing SAIL account (see SAIL’s privacy policy and terms of use) we will hold information on the searches you have made and the phenotypes or concepts you create or edit together with details of your Email (login). We will not use this information other than for the purposes of understanding how we can best tailor the website to our users.
    On What Grounds do you Hold my Information?

    The very limited information that we hold on you will be anonymised if it is collected from a cookie or will be subject to the terms of the SAIL privacy policy and will be processed on the basis of your consent. You are free to withdraw your consent at any time without any adverse consequences.

    How we use your Personal Data?

    If we hold personal data through your SAIL account this will be used solely for the purposes of improving our website and making it more accessible to our users. We will not make any automated decisions on you nor will we share your data or transfer it outside of the United Kingdom. We will not use your data for marketing purposes nor will we share it with any third party without your consent.

    If you wish to raise an enquiry about how your data is processed contact
    You can ask us to tell you what information we hold about you, to delete your data or correct it or to transfer it where appropriate.
    How to Make a Complaint?

    If you are unhappy with the way in which your personal data has been processed you may in the first instance contact the University Data Protection Officer using the contact details above.

    If you remain dissatisfied then you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at: –

    Information Commissioner’s Office
    Wycliffe House
    Water Lane
    SK9 5AF

    We hold and retain personal data in line with our data retention policy which is available on request.
    You can update your details or make a request to delete your personal data at any point.